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CENTRE FOR INFORMATION & TELECOMMUNICATION ENGINEERING INVITATION FOR PRE-QUALIFICATION FOR EU ERASIMUS EQUIPMENT

UNIVERSITY OF PORT HARCOURT

CHOBA, NIGERIA

CENTRE FOR INFORMATION & TELECOMMUNICATION ENGINEERING

INVITATION FOR PRE-QUALIFICATION FOR EU ERASIMUS EQUIPMENT

1. INTRODUCTION

            The Centre for Information & Telecommunication Engineering, University of Port-Harcourt, Choba, Rivers state, Nigeria hereby invites pre-qualification documents from competent and experienced Contractors, Suppliers, and Vendors for the procurement of the following Equipment.

2. SCOPE OF WORK

LOT 1:

Procurement, Installation, Testing and Commissioning of Computer [Desktop} and other Accessories.

SPECIFICATIONS:

PROCUREMENT, INSTALLATION, TESTING AND COMMISSIONING OF COMPUTERS [DESKTOP] AND OTHER ACCESSORIES – LOT 1

LOT 2:

Procurement, Installation, Testing and Commissioning of Monitor, Router, Switch and other Accessories.

SPCIFICATIONS:

LOT 3:

Procurement, Installation, Testing and Commissioning of FPGA – Kria KV260 Vision AI Starter Kit and other Accessories.

SPECIFICATIONS:

PROCUREMENT, INSTALLATION, TESTING AND COMMISSIONING OF FPGA - KRIA KV260 VISION AI STARTER KIT AND OTHER ACCESSORIES – LOT 3

3. ELIGIBILITY REQUIREMENTS

​Prospective bidders should submit the following:

a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7; 

b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years, 2021, 2022, 2023 valid till 31st December, 2024; with a minimum average annual turnover of ₦50 million.

c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);

d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2024;

f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2024 or valid Certificate issued by Bureau of Public Procurement (BPP).

g. Sworn Affidavit from High Court or Court of Coordinate Jurisdiction

- disclosing whether or not any officer of the relevant committees of the University of Port-Harcourt, Choba, Rivers State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

- that no Director of the company has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years 2021, 2022 & 2023 duly acknowledged by FIRS

i. Reference Letter from a reputable Commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (2019 to date) including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

i. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

m. Evidence of Original Equipment Manufacturers Certificate from Manufacturers or Letter of Authorization.

n. Evidence in the CAC Documents indicating that the bidder is an ICT registered and practising Company,

o. Evidence of the Company’s ability to embark on Global sourcing, if the need arises.

p. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

q. All documents for submission must be arranged in the chronological order as in 3(a – o) above.

4. SUBMISSION OF DOCUMENTS.

Two bound copies (original and photocopy) of the prequalification documents are to be sealed in an envelope indicating the Lot number and Project description clearly marked as ‘’Technical Bid’’.

The sealed envelope is to be addressed to the Vice-Chancellor, University of Port Harcourt, Choba, Senate building, 3rd floor, University Park, and clearly marked with the name of the Project and the Lot number at the Top Left hand corner and drop it in the tamper-proof Box

Furthermore, the reverse of each sealed envelope should bear the name, address and telephone number of the bidder and drop in the designated Tender Box by the Vice-Chancellor’s Visitor’s Waiting Room not later than 12:00 noon, Tuesday, June 25, 2024.

5. OPENING OF PRE-QUALIFICATION DOCUMENTS

The submitted technical bids will be opened immediately after the deadline for submission 12:00 noon, Tuesday, June 25, 2024, at the Senate Chambers, University Park, University of Port Harcourt, Choba, in the presence of bidders or their representatives.

Please, ensure that you sign the Bid Submission Register at the point of submission as the University of Port Harcourt, Choba will not be held liable for misplaced or wrongly submitted bids.

6. GENERAL INFORMATION.

i. Bids must be in English Language and signed by an official authorised by the bidder.

ii. Bids submitted after the deadline for submission shall be rejected and returned un-opened to the bidder.

iii. Bidders should not bid for more than one (2) Lot, contravention is automatic dis-qualification.

 iv. All costs incurred as a result of this tender invitation and subsequent requests for information shall be borne by the bidders.

v. Delivery of bids through Courier Services will not be accepted, if received after the deadline.

vi. The Bids will be opened immediately after the dateline in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;

vii. Only pre-qualified bidders at the technical evaluation will be invited at a later date for the collection of tender documents on presentation of remita receipts after payment of a non-refundable tender fees of N10, 000 into the University of Port Harcourt Treasury Single Account (TSA).

The University of Port-Harcourt, Choba, Rivers State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED:

REGISTRAR

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